Association Pilot designs AI agents and automation for HOAs and management companies — grounded in governing documents, board procedure, and the compliance risk most vendors have never had to own.
Putting your governing documents into ChatGPT is not the same as building agents, skills, workflows, and automations for your association.
Book a Consultation See PricingHave a California HOA question right now? Ask in plain English — no documents needed — and get an answer that points to the Davis-Stirling section behind it. Or upload your CC&Rs, rules, or a board notice for an answer specific to your documents. Your documents are read in your browser and never stored.
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I spent my career on the other side of that gap — running board meetings, enforcing governing documents, and handling the architectural review packets, compliance letters, and resident questions that fill a manager's day. Now I build AI agents, skills, and workflows that automate tasks to save management time and save your association money.
One to two weeks in your governing documents, your architectural file, and your records, ending in findings your board can act on. Starts with a free paired assessment your board and your manager each complete separately.
Automations built for the process - architectural review process, deadline tracking, budget building, board meeting documents, newsletters, homeowner education, and resident support. Or the documents and procedures rewritten, when that is what the work actually needs.
A monthly retainer to keep your AI tools accurate, defensible, and current as governing documents and vendors change.
The Architectural Intake Agent is Association Pilot's leading module. Its first production agent automates architectural application intake end to end — document completeness checks, neighbor signature validation, deficiency notices, and committee review-deadline tracking.
This is the process most likely to expose an association to selective-enforcement claims. The architectural agent makes it consistent, documented, and defensible.
Ask About the Architectural Intake Agent"I know where ARC intake breaks down, which deadlines carry legal weight, and what boards actually need to see — because I've lived it, not researched it."
— Donald F. Rogers, CMCA, President & Principal Consultant
These figures come from published industry salary and fee data — not a promise of what Association Pilot will save you. They're here so you can do this math for your own association before we ever talk pricing.
Typical loaded cost of a certified community manager's time, including benefits and overhead.
Typical management company fee range, scaling with community size and service level.
Typical portfolio size for a single community manager — so time saved on one workflow compounds across every association they manage.
If automation reclaims just 5 hours a week of manager time spent on repetitive resident questions or ARC paperwork — at a ~$35/hr loaded rate — that's roughly $9,100 a year, per association. For a manager carrying a portfolio of 10 associations, that's the same workflow repeated ten times over.
Estimate only, not a guarantee of savings — actual results depend on your association's size, staffing, and current workflows. Figures sourced from: CACM salary data, Salary.com, CAI salary survey, HOA management fee guide, iPropertyManagement fee guide, and portfolio size data.
Let's talk about whether the tools you're being pitched actually understand your governing documents.
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