Association Pilot designs AI agents and automation for HOAs and management companies — grounded in governing documents, board procedure, and the compliance risk most vendors have never had to own.
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I spent my career on the other side of that gap — running board meetings, enforcing governing documents, and handling the architectural review packets, compliance letters, and resident questions that fill a manager's day. Now I build AI agents that do that intake work the way governing documents actually require.
Two to three weeks in your governing documents, your architectural file, and your records, ending in findings your board can act on. Starts with a free paired assessment your board and your manager each complete separately.
Agents built for the process, not a demo — architectural review intake, deficiency notices, deadline tracking, and resident support. Or the documents and procedures rewritten, when that is what the work actually needs.
A monthly retainer to keep your AI tools accurate, defensible, and current as governing documents and vendors change.
Community Concierge is Association Pilot's AI-powered resident support assistant. Its first production agent automates architectural application intake end to end — document completeness checks, neighbor signature validation, deficiency notices, and committee review-deadline tracking.
This is the process most likely to expose an association to selective-enforcement claims. Community Concierge makes it consistent, documented, and defensible.
Ask About Community Concierge"I know where ARC intake breaks down, which deadlines carry legal weight, and what boards actually need to see — because I've lived it, not researched it."
— Donald F. Rogers, CMCA, Founder
These figures come from published industry salary and fee data — not a promise of what Association Pilot will save you. They're here so you can do this math for your own association before we ever talk pricing.
Typical loaded cost of a certified community manager's time, including benefits and overhead.
Typical management company fee range, scaling with community size and service level.
Typical portfolio size for a single community manager — so time saved on one workflow compounds across every association they manage.
If automation reclaims just 5 hours a week of manager time spent on repetitive resident questions or ARC paperwork — at a ~$35/hr loaded rate — that's roughly $9,100 a year, per association. For a manager carrying a portfolio of 10 associations, that's the same workflow repeated ten times over.
Estimate only, not a guarantee of savings — actual results depend on your association's size, staffing, and current workflows. Figures sourced from: CACM salary data, Salary.com, CAI salary survey, HOA management fee guide, iPropertyManagement fee guide, and portfolio size data.
Let's talk about whether the tools you're being pitched actually understand your governing documents.
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